Invitation Letter

The provision of an official invitation letter is an exclusive service offered to the attendees. If you require an invitation letter, please follow the steps outlined below:

  1. Download the Invitation Letter Template: Click on the link below to download the Word file containing the invitation letter template.
  2. Complete the Template: Fill in all the yellow-highlighted sections within the template, adhering to the instructions provided in red text.
  3. Submit the Completed Template: Send the completed Word file as an email attachment to ofs-28(a) (please replace “(a)” with “@”).
  4. Receive the Official Invitation Letter: Upon verification of your eligibility, we will issue and send you the official invitation letter.

Please note that the issuance of an invitation letter does not guarantee visa approval. It is the attendee’s responsibility to meet all requirements and apply for the visa in accordance with the regulations of their respective country.

>> Click here to download Invitation Letter Template <<

For any inquiries or additional assistance, please do not hesitate to contact us at ofs-28(a) (please replace “(a)” with “@”).

Support for Visa Application

The assistance with visa applications for entry into Japan is another exclusive service provided to registered attendees who have finalized payment of the registration fee. If you require support with your visa application, please adhere to the following procedure:

  1. Complete the Registration and Payment: Finalize your attendance registration and complete payment of the registration fee. Upon completion, an Inquiry Number will be issued to you.
  2. Request the Visa Application Support: Send an e-mail to ofs-28(a) (please replace “(a)” with “@”) indicating your need for visa application support. Please include your Inquiry Number in the email.
  3. Receive the Assistance from JTB, Corp.: After verifying your eligibility, our registration management company, JTB, Corp., will assist you in preparing the necessary documents. A support fee of JPY 15,000 (JPY 10,000 for students) will be applied.
  4. Apply for Visa at the Consulate: Upon completion of the documents, you will need to apply for a visa at the consulate using the prepared documents. This step must be completed by yourself.

Please note that the support provided does not guarantee visa approval, and attendees are responsible for complying with all relevant regulations and requirements.

For any inquiries or additional assistance, please do not hesitate to contact us at ofs-28(a) (please replace “(a)” with “@”).